VALUE Transparency:
Easily accessible and understandable policies and processes. This value is essential to demonstrate responsible use of public funds.
PRINCIPLES
1. Exercise discretion in the release of confidential information.
2. Maintain current and complete policies, procedures, and records.
3. Provide open access to competitive opportunities.
4. Provide timely access to
Easily accessible and understandable policies and processes. This value is essential to demonstrate responsible use of public funds.
PRINCIPLES
1. Exercise discretion in the release of confidential information.
2. Maintain current and complete policies, procedures, and records.
3. Provide open access to competitive opportunities.
4. Provide timely access to
Just a comment. As the FOIA coordinator for Statewide procurement I can tell you that there is often a difficult balance between transparency and compliance to the FOIA Act and protecting the integrity of the procurement process. Open and timely access to records, according to statute, may interfere with second round pricing efforts, negotiations, etc. It may also discourage bidders from submitting costing details that are helpful.
ReplyDeleteA question concerning #3-What is the intent? Is it to have open access to procurement actions? If so, then perhaps the word "competitive" should be removed and the word "procurement" inserted.
ReplyDeleteI am not sure what State you are in; however, Illinois FOIA requirements outline that during the RFP process proposer's information is not subject to "FOIA" until the contract is signed.
ReplyDeleteMichele Reynolds, CPPO, C.P.M.
Michele that would be most correct for most States (i.e.: the competetive records cannot be revealed until the competition has ended)! :)
ReplyDelete#1 is okay as it is. All it requires is application of discretion, guided by whatever applies in your state.
ReplyDeleteThis area should also address disclosure from more than what #1 implies. FOIA and state requirements apply to us, and there should be no fear in releasing that which is not confidential or still under review as appropriate.
ReplyDeleteKudos to those involved in writing the proposed changes.
ReplyDeleteMuch akin to Impartiality and Integrity.
ReplyDeleteKudos to clear, concise, and compliance of Procurement policies but # 3 seems a bit unclear. Needs work. I agree with tmkee. Procurement may be the right word.
ReplyDeleteDisclosure of confidential or any other information must only be determined by laws applicable to the public agency. IE, public agencies in the State of Florida are bound by a broad public records law.
ReplyDelete#4 could be rolled into # 2 and worded: Provide timely access to current policies, procedures, and records
ReplyDeleteConsider adding: Provide a structure for the procurement process that will shelter procurement officials from political influence.
ReplyDeleteSee State of Illinois Public Act 96-0975
Reference
NIGP. (2010) Transparency in government procurement operations. Herndon, VA: NIGP
Addressing sustainability:
ReplyDeleteBalance existing resources against desired or mandated levels of transparency to produce a viable and sustainable procurement process.
Reference
NIGP. (2010). Transparency in government procurement operations. Herndon, VA: NIGP
Shall "be willing to undertake an assessment of its existing processes to identify opportunities for streamlining and standardization; and
ReplyDeletemaintain a focus change managment plan" (NIGP, 2010) to execute such opportunities.
Reference
NIGP. (2010). Transparency in government procurement operations. Herndon, VA: NIGP